Cece AI

Cece AI is an AI executive assistant designed specifically for small business owners who are overwhelmed by the daily grind of email management, administrative tasks, and incomplete follow-ups. Unlike generic chatbots that require constant supervision, Cece AI operates directly within your existing email workflow to handle scheduling, customer communication, quote generation, invoicing, and task tracking. The product is built on a simple premise: businesses already live in their inbox, so that is where the assistant should work.

To get started, users set up their calendar, business profile, price book, and preferences in the Cece dashboard. Once configured, they simply CC Cece on any email thread to trigger automated actions. Cece identifies the user by their sender domain and applies their specific business configuration. The assistant can schedule meetings by checking calendars and coordinating with participants, respond to customer inquiries with professional replies, create branded quotes and invoices as PDF documents, track follow-ups, and manage reminders. It turns messy email threads into completed tasks with faster response times and fewer dropped opportunities.

Cece AI is built for a wide range of industries including plumbers, electricians, HVAC companies, roofers, law firms, insurance agencies, accountants, property managers, med spas, hair salons, consultants, and realtors. It adapts to each business type by understanding services, pricing, and frequently asked questions. The goal is to eliminate the need for a full-time administrative hire, which typically costs over 3,000 dollars per month, while providing a practical, affordable alternative that works 24/7. With a 14-day free trial and starting at 88 dollars per month, Cece AI offers a cost-effective way for small businesses to reclaim their time and focus on revenue-generating work.

Inbox-Based Task Execution

Cece AI operates entirely within your email inbox. When you CC [email protected] on any email thread, the assistant reads the context, checks your business configuration, and determines what action is needed. This eliminates the need to switch between multiple applications or learn new software. Everything from scheduling to document creation happens inside the email conversation, keeping workflows streamlined and reducing context switching.

Automated Meeting Scheduling

Cece AI integrates with your calendar to handle meeting coordination automatically. When a client requests a call or meeting via email, Cece checks your availability, proposes times that work for all participants, and sends calendar invites with video conferencing links. The assistant manages the entire scheduling process without requiring you to leave the email thread, reducing the back-and-forth that typically eats up valuable time.

Professional Document Generation

Cece AI can create branded quotes, invoices, and other business documents directly from email requests. When a customer asks for pricing or a quote, Cece generates a professional PDF document that includes your company details, pricing terms, payment conditions, and branding. The assistant can handle wholesale pricing requests, custom orders, and standard service quotes, then attach the document to a professional reply and send it automatically.

Intelligent Follow-Up Management

Cece AI tracks the status of every email thread and manages follow-ups proactively. If a client has not responded to a quote or invoice after a set period, Cece sends a friendly reminder. The assistant can also schedule future follow-ups based on your preferences, ensuring that no opportunity slips through the cracks. This feature is particularly valuable for businesses that rely on timely responses to close deals and maintain customer relationships.

Managing High-Volume Customer Inquiries

Small business owners often receive 50 to 200 emails per day, many of which require responses about services, pricing, or availability. Cece AI handles these routine inquiries by reading the email, checking your business profile for standard answers, and sending professional replies. For example, a med spa owner can CC Cece on a thread asking about treatment pricing, and the assistant will reply with the correct price list and available appointment times, freeing the owner to focus on client care.

Creating and Sending Professional Quotes

When a potential customer requests a quote for services or products, Cece AI can generate a detailed, branded PDF quote in seconds. A roofer, for instance, can forward an email asking for a roof repair estimate, and Cece will create a quote that includes the scope of work, unit prices, total cost, payment terms, and validity period. The assistant attaches the PDF to a professional reply and sends it, reducing the time from request to proposal from hours to minutes.

Coordinating Client Meetings and Calls

Cece AI simplifies the scheduling process for businesses that frequently meet with clients. A realtor who receives an email from a prospective buyer wanting to view a property can CC Cece. The assistant checks the calendar, coordinates with the buyer on available times, and sends a calendar invite with a meeting link. This eliminates the tedious back-and-forth of finding mutually agreeable times and ensures that meetings are booked without delay.

Tracking Invoices and Payment Follow-Ups

Cece AI helps businesses stay on top of their accounts receivable by managing invoice follow-ups. An accountant who sends an invoice to a client can CC Cece, and the assistant will track when the invoice was sent. If payment has not been received after a specified period, Cece sends a polite reminder. It can also schedule additional follow-ups at intervals you define, ensuring that outstanding invoices are addressed consistently without manual effort.

How does Cece AI identify me and my business?

Cece AI identifies you by your sender email domain. When you email [email protected] from your business email address, the assistant automatically recognizes your domain and applies the business configuration you set up in the Cece dashboard. This includes your services, pricing, calendar, and communication preferences. There is no need to log in or authenticate each time you send an email.

What types of documents can Cece AI create?

Cece AI can generate professional quotes and invoices as PDF documents. These documents include your company branding, pricing details, payment terms, and any custom information you specify in the email request. The assistant can handle standard service quotes, wholesale pricing requests, custom orders, and invoice generation. All documents are formatted professionally and ready to send immediately.

How does Cece AI handle meeting scheduling?

When you CC Cece on an email requesting a meeting, the assistant checks your calendar for availability, coordinates with the meeting participants on suitable times, and sends a calendar invite with a Google Meet link or other video conferencing integration. The entire process happens within the email thread, and Cece confirms the scheduled meeting with all details included in the conversation.

Is Cece AI suitable for industries not listed on the website?

Yes, Cece AI is designed to work for any small business that operates primarily through email. While the website highlights specific industries like trades, professional services, and healthcare, the assistant adapts to your business configuration. As long as you can define your services, pricing, and common questions in the dashboard, Cece can handle email-based workflows for virtually any type of small business.

Cece AI offers a 14-day free trial that allows you to test the assistant with your business email and workflows. After the trial period, the service starts at 88 dollars per month. Payment details are collected at checkout, and there are no hidden fees or long-term contracts. This pricing model is significantly more affordable than hiring a full-time administrative assistant, which typically costs over 3,000 dollars per month. Cece AI provides a cost-effective solution for small businesses that want to reduce administrative overhead without sacrificing quality or responsiveness.