Draftsheet AI

Draftsheet AI is a specialized, AI-powered time-tracking solution built specifically for the unique needs of law firms. It directly addresses the pervasive industry problem of underbilling, where busy fee earners lose an estimated 10 to 15 percent of their billable hours each year due to cumbersome administrative tasks. Unlike generic time-tracking tools, Draftsheet AI operates silently in the background on each lawyer’s computer, passively monitoring active applications and document windows without any timers, forms, or manual data entry. This allows legal professionals to focus entirely on their client work, confident that their billable time is being captured accurately. The solution is designed for solo practitioners, small firms, and mid-sized practices alike, offering a seamless path to recovering lost revenue. Critically, Draftsheet AI prioritizes security and client confidentiality. It captures only non-sensitive metadata, such as application names and document titles, and never records keystrokes, screenshots, file contents, or email body text. By leveraging advanced artificial intelligence to group activities into sessions, match them to clients and matters, and draft pre-filled time entries, Draftsheet AI transforms the end-of-day billing process from a dreaded chore into a simple ten-minute review and approval workflow, ultimately increasing billing accuracy and firm profitability.

Passive Activity Capture

The core feature of Draftsheet AI is its completely passive and non-intrusive time capture. The desktop agent runs silently on each fee earner’s machine, monitoring the active application, window title, and document name at regular intervals. This eliminates the need for lawyers to start and stop timers, fill out paper logs, or reconstruct their day from memory. The system captures the full scope of a lawyer's work, including time spent in Outlook, Word, iManage, Chrome, and other legal software, ensuring that every billable minute is accounted for. The process is entirely automatic, allowing fee earners to maintain their natural workflow and focus on high-value legal tasks without interruption.

AI-Powered Timesheet Generation

At the end of the day, Draftsheet AI’s intelligent engine transforms the raw activity data into a structured, pre-filled timesheet with a single click. The AI groups continuous activity into logical sessions, identifies the client and matter associated with each session based on document titles and calendar events, and automatically assigns appropriate billing codes. It even drafts descriptive narratives for each time entry. This dramatically reduces the time and cognitive load required for billing, turning what could be an hour of reconstruction into a ten-minute review. The system continuously learns from user edits, such as reassigning a client or correcting a narrative, making its future suggestions increasingly accurate and personalized for each fee earner.

Privacy and Security by Design

Draftsheet AI is engineered with the strictest privacy and security standards required by the legal profession. The desktop agent is designed to watch the clock, not the content. It explicitly never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs, or clipboard contents. The data it does capture, such as application names and window titles, is encrypted both in transit and at rest. The solution is compliant with Data Protection Act (DPA) requirements, and the data capture policy is transparent and minimal, ensuring that client confidentiality and attorney-client privilege are never compromised.

Revenue Reporting and Utilization Dashboard

For practice managers and firm leadership, Draftsheet AI provides a powerful, real-time view of firm-wide billing performance. The revenue reporting dashboard displays key metrics such as total hours captured, approved, and exported per fee earner, utilization rates by individual and team, and a clear comparison of billed versus recorded time to identify leakage at a glance. It also offers breakdowns by client and matter. This data is updated in real-time as fee earners approve their entries, giving practice managers the insights they need to improve operational efficiency, maximize revenue, and make informed staffing decisions well before the month-end scramble.

Recovering Lost Billable Time for Solo Practitioners

Solo practitioners and small firm owners often juggle multiple roles, from legal work to administration. This can lead to significant time leakage, as they frequently forget to log time spent on client calls, document review, or legal research. Draftsheet AI solves this by automatically capturing all computer-based activity. A solo practitioner can work on a settlement agreement, check emails regarding a trust, and research HMRC guidance, and the tool will log every minute spent on each task. At the end of the day, they simply review and approve the AI-generated entries, recovering the estimated 48 minutes of under-reported time per day and adding thousands of pounds in recovered revenue annually.

Streamlining Billing for Mid-Sized Law Firms

In a mid-sized firm with multiple fee earners and practice areas, manual time tracking is a major source of inefficiency and lost revenue. Draftsheet AI provides a standardized, firm-wide solution that ensures every partner, associate, and paralegal captures their time consistently. The AI’s ability to assign billing codes and match activities to specific clients and matters reduces errors and the need for administrative corrections. The utilization dashboard allows practice managers to see which fee earners are under-utilized or failing to capture their time, enabling proactive coaching and resource allocation. This leads to a more profitable and operationally transparent firm.

Eliminating End-of-Day Time Reconstruction

One of the most common and frustrating billing practices is reconstructing the day’s work from memory at 6 PM. This method is prone to errors, omissions, and inaccurate narratives. Draftsheet AI completely eliminates this need. Fee earners can finish their work, click the “Report” button, and find a detailed, accurate list of their day’s activities already organized and drafted. They can then quickly approve, merge, or split entries and add a personal note. This not only saves time and reduces stress but also results in more accurate and defensible time entries for clients, improving billing transparency and client relationships.

Improving Accuracy for Contingency and Fixed-Fee Cases

For cases billed on a contingency or fixed-fee basis, accurately tracking time is crucial for assessing profitability and ensuring the firm is not over-servicing a matter. Draftsheet AI provides granular, passive time capture that reveals the true cost of handling a particular case. By seeing exactly how many hours were spent on research, drafting, and communication, partners can make data-driven decisions about case acceptance, resource allocation, and future fee structures. This insight helps firms avoid taking on unprofitable work and ensures that fixed fees are set at a level that covers the actual time and effort required.

Does Draftsheet AI record my keystrokes or take screenshots?

No. Draftsheet AI is designed with strict privacy and security principles. The desktop agent never captures keystrokes, typed text, screenshots, screen recordings, file contents, email body text, full URLs, or clipboard contents. It only captures non-sensitive metadata such as the name of the active application, the window or document title, and the browser tab title and domain. This ensures that client confidentiality and attorney-client privilege are fully maintained.

How does the AI know which client or matter to assign my time to?

The AI analyzes the document titles, window names, and calendar event titles captured by the desktop agent. It then uses this information, along with your firm’s imported client and matter lists, to intelligently match each activity session to the correct billing context. The system learns from your edits, so if you reassign an entry, it will improve its future suggestions for that specific fee earner.

How much time will my fee earners need to spend on billing each day?

Draftsheet AI is designed to reduce the time spent on billing to approximately ten minutes per day per fee earner. The AI automatically generates pre-filled time entries with narratives and billing codes. Fee earners simply need to review the entries, approve them, or make minor adjustments. This is a significant reduction from the manual reconstruction process that can take 30 minutes to an hour or more.

Is Draftsheet AI compliant with data protection regulations like the DPA and GDPR?

Yes. Draftsheet AI is built to be compliant with data protection regulations as standard. The minimal data that is captured is encrypted both in transit and at rest. The company maintains a transparent data policy that clearly outlines what is and is not captured. The system is designed to meet the high security and privacy standards required by law firms, and it does not store any sensitive client data from within documents or emails.